When organizations across the country were forced to move all their employees and operations remote, state and local governments were faced with unique challenges. Their work serving the community was often done in-person, because of both historical practices and laws regulating things like public meetings and sharing of information.
Most government organizations quickly adopted tools like Microsoft Teams, so work did not stop completely, but there was a gap in the processes and technology to make virtual meetings run more efficiently. This is especially true for public meetings, which require formality and involve a high number of participants.
Fortunately, digital leaders in government can leverage their existing technology stacks (from Microsoft Teams and Office 365 to Zoom to Slack) to improve virtual meeting efficiency and implement small process improvements to also make internal staff meetings run better.
Leverage the Technology You Use Today
Virtual and hybrid (where some people are in-person and others are remote) meetings will continue to be the modus operandi in the months ahead. Whether you are using Microsoft Teams, Zoom or Webex to host your meetings, most platforms offer several features that are particularly useful for government organizations to operate organized and secure remote meetings.
Secure participant access: Microsoft Teams only allows approved users to access the meeting, while Zoom and Webex give you the option to create a password to enter the meeting.
Waiting rooms: Hold participants in the virtual lobby until the meeting begins.
Mute participants: The staff member or meeting secretary can mute or unmute participants when there is background noise or to help manage the discussion so only one person is heard at a time.
Record the meeting: With the simple click of a button in Teams, Zoom and Webex, users can record the me ..
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